Company Name:
Bizcloud Asia Sdn Bhd
Sector
Manufacturing
Tech Enabler
Data Centre & Cloud, Internet of Things (IoT)
Overview:
Hicom Automotive, a prominent player in the automotive sector, sought to upgrade their workforce management with the latest technology, focusing on cloud-based attendance management. Traditional methods of clocking in and out were labor-intensive, prone to errors, and lacked real-time visibility.
Bizcloud Asia’s e-HRM solution, specifically the eAttendance system, was deployed to streamline these processes, reduce manpower, and enhance overall operational efficiency. The primary objective was to simplify attendance tracking, ensure accurate data collection, and provide HR with real-time access to attendance reports.
Pain Points:
The automotive sector, with its large workforce, often struggles with manual attendance management. For Hicom Automotive, the primary challenges included:
1. High dependency on manual processes, leading to inaccuracies and inefficiencies
2. The need for real-time attendance data to make informed HR decisions
3. Difficulty in managing a diverse workforce across multiple locations
4. Cloud-Based Real-Time Reporting: HR can access attendance data in real-time
5. A strong desire to leverage the latest cloud-based technologies for better scalability and accessibility
These challenges are significant as they directly impact productivity, labor costs, and overall operational efficiency. Inaccurate attendance records can lead to payroll errors, disputes, and decreased employee satisfaction.
Solution/Services:
Attendance System
The solution features mobile attendance, GPS geofencing, QR codes, and fingerprint technologies, allowing employees to clock in and out easily from various locations.
Key Features and Functionalities
• Mobile Attendance with GPS GeoFencing: Enables employees to mark their attendance using smartphones, with GPS geofencing to ensure they are within the required location. The system also tracks the GPS signal at clock-in/out
• QR Code & Fingerprint Scanning: Offers flexible clock-in/out options, enhancing security and accuracy
• Cloud-Based Real-Time Reporting: HR can access attendance data in real-time from any location, facilitating prompt decision-making and reducing administrative overhead
Implementation:
The e-Attendance system was seamlessly integrated into Hicom Automotive’s existing infrastructure. The deployment involved:
• Technology Used: Cloud-based infrastructure to ensure scalability and accessibility. Integration with existing HR systems was facilitated via APIs
• Customization: The system was configured to accommodate Hicom Automotive’s specific requirements, including multi-location support, GPS tracking, and customized reporting formats
• Training: Employees and HR staff were trained to use the new system, ensuring smooth adoption and minimal disruption to operations.
Benefit:
• Increased Efficiency: Automated attendance tracking reduced the need for manual data entry, saving time and reducing errors
• Enhanced Productivity: HR teams could focus on strategic tasks instead of administrative work, leading to better workforce management
• Cost Savings: Reduction in manual labor and errors resulted in direct cost savings for the company
• Real-Time Insights: HR now has access to real-time attendance data from the cloud, enabling quick and informed decisionmaking and improving overall workforce management