Digitalizing Human Resources: Leveraging MYWave emplX Cloud HR & Payroll Solution

Company Name:

MYWAVE SDN BHD (683463-M)

Sector

Digital Agriculture, Digital services, Digital Health, Digital Finance, Digital Trade, Transportation, Government, Telecommunication

Tech Enabler

Data Centre & Cloud, Cybersecurity, Robotics & Automation

Support Sustainability or ESG

Yes

Overview:

Prior to implementing a modern solution, Safetyware Sdn Bhd relied on a manual HR & Payroll system that lacked efficiency. In an effort to streamline operations and achieve long-term cost savings, Safetyware Sdn Bhd implemented a paperless, integrated cloud-based HR & Payroll system with emplX. This transition has resulted in a significant reduction in operational costs and a marked improvement in overall efficiency.


Pain Points:

  • Inefficiency: Manual Shift pattern setting and changes manual data entry, processing, manual track of individual manual track of individual profiles, entitlement and application which involved time consuming follow-ups, filing, that lead to delays and errors.
  • High Costs: Manual processes required significant manpower and resources, increasing operational expenses.
  • Scalability Issues: The manual system couldn't adapt to growth, hindering Safetyware's ability to scale effectively.
  • Data Security Risks: Manual and Paperbased records were vulnerable to loss,
  • damage, unauthorized access and reliability of data accuracy and maintaining trust with employees as it involved their pay and benefits

Solution/Services:

emplX
Safetyware Sdn Bhd implemented emplX, a cloud-based HR & Payroll system. emplX offers a comprehensive suite of features for managing HR functions electronically

Key Features and Functionalities

  1. Payroll Processing: Automates Payroll calculations, deductions, and tax filings.
  2. Employee Self-Service: Provides  employees with a secure portal or mobile apps to access payslip, EA From update personal information, request leave and many other functions.
  3. Time & Attendance Management: Integrates with Time clocks or Attendance apps to streamline timekeeping. Automatic shift scheduling planning and exceptional tracking to tackle errors and disciplinary issues
  4. Benefits Administration: Simplifies managing Employee Benefits and deductions.
  5. Reporting & Analytics: Generates reports to provide insights into workforce data and key metrics

Implementation:

  1. The emplX system was integrated seamlessly with Safetyware's existing infrastructure. Data migration and system configuration were handled by trained professionals, minimizing disruption to ongoing operations. 

Benefit:

  1. Increased Efficiency: Automating manual processes has significantly reduced processing time and improved accuracy.
  2. Reduced Operational Costs: Savings on manpower, resources, and paper usage have led to a significant decrease in operational expenses.
  3. Improved Scalability: The cloud-based system easily scales to accommodate future growth, enabling Safetyware to focus on business expansion.
  4. Enhanced Data Security: Cloud storage ensures data security and accessibility with advanced encryption and backup protocols.
  5. Employee Satisfaction: The self-service portal empowers employees and reduces time spent on administrative tasks


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